Best practices for managing expenses on a corporate ski trip

A corporate ski trip can be an excellent way to reward your team and build camaraderie within your organisation. However, without proper expense management, the costs of a ski trip can quickly spiral out of control. 

We explore some best practices for managing expenses on a corporate ski trip, so you can stay within budget and still have a great time.

Tips for managing corporate ski expenses 

Follow these best practices for managing expenses on a corporate ski holiday to help you create a memorable experience for your team while staying on budget.

Create a detailed budget

Before you begin planning your ski trip, it’s important to create a detailed budget. This will help you to determine what expenses you need to account for and to allocate funds accordingly. Be sure to include costs for accommodation, transportation, lift passes, equipment rentals, food and beverages and any other activities or excursions you plan to try.

Choose your destination wisely

The cost of a ski trip can vary significantly depending on the destination you choose. A luxury ski resort will definitely impress your employees, but can the budget stretch to it? Consider the cost of lift tickets, accommodation and food and drinks prices when selecting your ski area. 

Try to find special ski offers, deals and packages that are available during the time of year you plan to travel.

Book accommodations in advance

Accommodation can be one of the biggest expenses on a ski trip. To save money, book your accommodation well in advance and look for group discounts. Consider staying in a holiday rental or apartment, which can be more cost-effective than a hotel.

You will also need to consider what you need the space for. Will you just be relaxing after a day on the slopes or do you need to book meeting spaces for strategy sessions or conferences in the Alps? 

Use group rates for transportation

If you’re skiing as a group, look for group rates on transportation. This can include airfare, rental cars or private transportation to and from the airport. Alps2Alps can arrange convenient airport transfers with our business-class ski travel options. Choose from a range of VIP vehicles for groups of all sizes and budgets. 

Consider purchasing lift passes in advance

Lift tickets can be a significant expense on a ski trip, especially if you plan to ski for multiple days. Consider purchasing lift passes in advance to save money. Additionally, some ski resorts offer discounts for large groups, so be sure to ask about this option.

Bring your own equipment

Ski hire can be expensive, especially if you plan to ski for multiple days. If you have your own ski equipment, consider bringing it with you to save money. Alternatively, consider purchasing used equipment or renting equipment off-site, which can be more cost-effective than renting directly from the resort.

Plan meals in advance

Food and beverage costs can add up quickly on a ski trip. To save money, plan meals in advance and consider cooking some meals at your accommodation. Look for restaurants that offer happy hour apres ski specials or early-bird discounts.

Track expenses in real-time

To stay within budget, it’s important to track all of your expenses. Why not try using a mobile expense tracking app or assigning one person to keep track?

Set clear expectations for employees

Before embarking on your ski trip, it’s important to set clear expectations for employees. This can include guidelines for expenses and spending, expectations for behaviour and any other relevant policies or procedures.

Conduct a post-trip analysis

After your ski trip, conduct a post-trip analysis to evaluate the success of the trip and to identify areas for improvement. This can include analysing spending and looking for ways to reduce costs for future ski trips.

Remember, proper planning and communication are key to a successful and cost-effective business ski trip. 

Let us help with affordable group ski transfers. We service all of the top ski resorts across the Alps, providing a comfortable and reliable travel experience for larger groups. Book today to see our latest group deals and discounts.